How to sent an Email with correct format.

How to sent an Email with correct format.

It’s hard to find an educated person who have never sent an E-mail. At least among those who are reading this article. Regularly Millions of E-Mail are sent for thousands of jobs such search of new jobs, contact with corporate clients etc in whole world. But how many we are know the exact rules of sent E-mail. No, it is not the matter of pride. One Email in a wrong format can destroy the company’s privacy in momentarily. Destroy may come down instead of success.

Let’s take a look at some of the important things that must be known before writing the E-mail.

TO

“TO” word are come first to write a new E-mail. Here we enter the E-mail recipient email address. In case if the recipient is more than one person than the email address of all of them will write here. But if you want to sent it just one person and this sending matter want to keep telling with others known person than write once email address in TO and others in CC.

Carbon Copy (CC)

CC means Carbon Copy. If you want to sent a lot of people same Email at once than you use CC. The names of email address at CC bar are get same email and they also see whose are get this mails  carbon copy if they can.

Everybody of this mail can see the email address of each others. So it is safe to use just at own institute. Because here is no problem if we see each others.

Blind Carbon Copy (BCC)

BCC means Blind Carbon Copy. The names of BCC will get same mail but they don’t see who also get this mails carbon copy.  Suppose you have 200 corporate client. You want to wish them Happy New Year. But in those client many are rival each other. They also are your big clients. Because of the business you want to have a good relationship with everyone. In this case you will send your mail by BCC. Here everyone will get same mail but don’t see who also get it.

Subject

In a experiment it is found that approx 30% emails are written without subject. The main thaem of mail are written in this box. Many people think so that subject is not so important. You will be shocked to know that many corporate organization do not open your mail because of no subject. Just getting an email the subconscious mind of the recipient want to know the subject of this mail. If he does not get any subject than his feel unconsciously feel bored.

Its need to remember that email is not like a rhymes or story that after reading the whole can be understood. So the subject you will write must. Between 7-8 words need to write the appropriate and interesting Subject line. So that the recipient will understand your mails subject and open if it is his necessary.

In the above I talked about the issue of sending email. Now I going to tell about you that what to do after receiving the email. We are many don’t understand the deference between REPLY and REPLY ALL. Suppose you using many email in a threads. Some one sent to you and 10 others with CC. You want to give answers just only provider. In this case you use REPLY. But if you use REPLY ALL than everybody of this mail will get your reply which maybe not necessary. So be sure before reply.

Forward

Most of time people make mistake at the time of forward of email. At the time of forwarding of last mail they forward all mail of these threads. Then its need to edit those are irritating. It is important to write why we forwarding it. So we its subject

In the above we discuss about the right rules of send an email. We send an email in wrong format and wait for its reply. But doesn’t get ans. So after next time we will send a correct format of Email. 

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